Rostering made easy

The new and simple way to manage staff details and rostering.

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About Us

Hospitality Background

ROTAS is a part of Paperchase Accountancy Ltd, which has over 30 years of experience working with the hospitality industry.
Using this knowledge, ROTAS was created to provide a user-friendly but extensive rostering system made specifically for restaurants.

Continual Product Development

We listen to client suggestions and feedback to constantly update our product with new features and improvements at no additional cost of you.

Dedicated Customer Support

We pride ourselves on our customer service. All of our support team is highly experienced and directly contactable. We focus on client satisfaction and rapid response times.


Employee Management

Document Storage

You are able to upload and store any employee documents securely on the system, ready for you to download at any time.

Effective date pay rate/type change

Amend or update house wages and/or tronc rates from specific dates. Any changes will be logged for future reference.

Holiday Management

Record and track all holiday information for each employee, including booked and taken holiday, accrued holiday as well as holiday entitlement.

Separate Troncmaster Module

Separate tronc module gives autonomy to the troncmaster over suggesting and submitting tronc via a unique login. Pay staff according to points, rate or fixed tronc.

Employee Portal

Our employee portal allows employees to update their personal information, view upcoming shifts and request holidays, saving you time while retaining oversight.

Cashup-Online Integration

Cashup-Online syncs with Rotas-Online to automatically import any entered sales and service charge collection figures, avoiding duplication of your work.

Cross Charging

Effortlessly loan members of staff between site locations and keep track of their costs.

Third Party Provider

Direct clock in feed integration with a third-party provider.

Creating Rotas

Pre made shifts

Shift pattern timings can be added to the system in advance, making creating and updating rotas faster

Copy rota function

Rotas for individual job sections can be copied from previous weeks, making creating rotas even less time consuming.

Multiple shift types

Record multiple kinds of absences to automatically adjust employee pay.

Flexible layout

You can customise your rota layout according to job title or restaurant/kitchen section and preferred names. Also, rights levels for logins are customisable, so users will only view what you want them to.

Detailed wage cost reporting

House Costs

Get wage cost breakdowns on a weekly or daily basis by employee, job title, department or operation.

Sales and Service charge/Tronc

Add weekly sales and service charge/tronc collection to show your wages as a percentage of your sales and to check whether you have collected enough service charge to distribute to your staff.

Holiday accrual cost

ROTAS calculates holiday accrual and NI costs by employee to give you a more complete idea of your wage cost.

Forecast vs. Actual

ROTAS’ layout allows you to easily view your theoretical, forecasted wage cost compared to what you are actually paying out to your staff.

Managing Payroll

Multiple payroll capability

ROTAS allows you to run two concurrent payroll periods (on a weekly, fortnightly, lunar or monthly basis).

Payroll overview

ROTAS’ payroll reports give you a detailed overview of both your house and tronc costs for the specified payroll period.

Payroll adjustments

Add or deduct working units, pay outstanding holiday and give gross and net bonuses directly from the payroll report.

Separate tronc module

The payroll tronc report allows the troncmaster autonomous control over how much tronc to distribute to staff.

Automatic payroll submission notification

Once you have submitted payroll you can choose who will be automatically notified by email.

Payroll software compatible export

Export your payroll information to excel to interface with your payroll software.


ROTAS is a part of Paperchase Accountancy Ltd, which has over 30 years of experience working with the hospitality industry.

For Support:

+44 (0) 203 880 7800

The Courtyard
14A Sydenham Road

020 3880 7800

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